Roles & Responsibilities

• Term of office is one (1) year, beginning January 1.
• May serve a maximum of two (2) 1-year terms consecutively in the same board position, if elected by the membership.
• Provide necessary documentation and training to successor during the December transition period.
• Attend monthly Board meetings.
• Serve as a member of the board.

• Solicit vendor donations for inclusion in the registration packets.

• Must have served at least one (1) year as an elected officer or board member before becoming President.
• Serve as the chairperson of the Board. 

• Schedule Board Meetings and prepare the agenda.
• Forward agenda to the Secretary for distribution to Board members.
• Preside over all Board Meetings.
• Designate the chairperson for all committees, except as otherwise specified in the By-Laws.
• Serve as ex-officio member of all committees.
• In the absence of the Treasurer, collect and disburse Association funds. 

• In the absence of the Vice President, serve as Master of Ceremony at each monthly luncheon. 

•  Serve as Master of Ceremonies at the conference.

• Must have served at least one (1) year as an elected officer or board member before becoming Vice President.
• Assist the President.
• In the absence of the President, exercise all duties of the President. 

• None

• Serve as Master of Ceremony at each monthly luncheon.
• Solicit speaker(s) and presenter(s) for each monthly luncheon and arrange for visual, audio and technological aides as needed.
• Reserve the luncheon facility, determine luncheon menu and price.
• Finalize food count with the facility.
• Forward all membership applications to the Secretary for processing.
• Provide information to the Secretary for sending acknowledgement/confirmation letters or e-mails to luncheon speaker(s) and presenter(s).
• Send luncheon information to the secretary to be included in the online registration.
• Provide information to the Secretary for sending "Thank You" letters or emails to luncheon speaker(s) and presenter(s).

• In the absence of the President, serve as Master of Ceremonies for the Annual Conference.

• Maintain and have charge of all Association books and records (except financial). 

• During the December transition period, send a copy of the Roles & Responsibilities to new Board members.
• Maintain the MISA membership database.
• Reserve the room for monthly Board meetings.
• Send monthly meeting notice and agenda to all Board members.
• Take the minutes for the monthly board meetings.
• Submit Board Meeting minutes to the Board members for review and approval.
• Post approved Board Meeting minutes to the MISA web site.
• Collect membership applications and fees for submission at the next monthly Board Meeting.
• Create a back-up of the MISA files monthly. 

• Print attendance spreadsheet from online registrations; verify membership status and provide list to the Treasurer.
• Send acknowledgement/confirmation letters or emails to luncheon speaker(s) and presenter(s).
• Assist the Treasurer with collecting monies and registering luncheon participants.
• Send "Thank You" letters or emails to luncheon speaker(s) and presenter(s).
• Deposit monies into the Association account if so directed by the Treasurer (or President acting in the absence of the Treasurer). 

• Create name badges for all conference participants.
• Develop Continuing Education Certification forms and make available to interested conference attendees.
• Obtain additional conference handout materials from speakers and presenters for inclusion in the registration packets.
• Assemble registration packets to include conference agenda, speaker and presenter information and vendor donations.
• Set up registration/check-in table at the facility.
• Register all conference participants and hand out registration packets.
• Post room assignment list and registration information for late-arriving participants.
• Host Thursday night social hour.
• Send "Thank You" letters or emails to the conference facility, speakers, presenters and vendors.

• Maintain full and accurate account of receipts and disbursements in the Association books. 

• Contact the IRS at the beginning of each year to verify and retain the federal ID number.
• Submit the Federal 990-N Electronic Postcard by May 15 of each year.
• Submit any applicable federal, state and local income tax forms by the appropriate deadlines.
• Check the post office box on a weekly basis and deliver mail to the appropriate officers or directors.
• Process checks, invoices, bank statements and other documents received.
• Deposit all monies into the Association account.
• Disburse Association funds as authorized by the Board.
• If necessary, authorize the Secretary to deposit funds into the Association account.
• Provide receipts to all members for monies received.
• Post luncheon payments online and email receipts.
• In the absence of the Secretary, create a back-up of the MISA files monthly. 

• Set up a check-in table, collect luncheon and membership fees.
• Reconcile monies and reservation list
• Make payment to the facility for the luncheon invoice. 

• Collect and deposit conference fees and forward reservations to the Past President.
• Assist the Secretary with participant registration and check-in. 

• Serve as members of the Rules and Nominating Committees. 

• In the absence of the Secretary, designate one Director to take monthly Board meeting minutes.
• Assist any of the Board officers with tasks as needed. 
• Provide necessary documentation and training to successor during the January transition period.

• In the absence of the Secretary, assist the Treasurer with collecting monies and registering luncheon participants. 

• Assist with any tasks related to the conference.
• Coordinate the purchase of snacks and beverages for Thursday Night Social time.
• Coordinate the purchase "Thank-You" gifts for all speaker(s) and presenter(s). 
• Develop, distribute and tabulate the conference survey and present results at the November Board meeting.

• Position is filled by the immediate Past President, it is not elected as with all other board positions.
• Serve as a member of the Rules and Nominating Committees.

• Assist any of the Board officers with tasks as needed.
• Serve as chairperson of the Rule, Nominating and By-Laws committees. 

• None. 

• Serve as Chairperson of the Fall Conference Committee.
• Negotiate and sign contract with the conference facility, and make reservation for the next year's conference.
• Coordinate solicitation speaker(s) and presenter(s), and backup speaker(s) and presenter(s) for the conference, and arrange for visual, audio and technological aides as needed.
• Prepare the agenda for the conference, and provide it to the Secretary for inclusion in the registration packets.
• Provide conference information to the Secretary for posting to the web site.
• Provide information to the Secretary for sending Thank You letters or emails to all conference speaker(s) and presenter(s).
• Take conference reservations.
• Submit the final list and count of attendees to the Secretary.
• Prepare room assignments and submit to the Secretary. 

• Serve as committee chairperson as designated by the President, except as otherwise specified in the By-Laws. 

• Organize committee and schedule committee meetings.
• Provide appropriate information to the Secretary for posting to the web site.
• Report committee status at the monthly Board Meeting.
• Collect event monies and provide receipts if necessary.
• Reconcile collected monies and receipts for submission to the Treasurer at the following monthly Board meeting.
• Provide information to the Secretary as needed for mailing "Thank You" letters and acknowledgements.